Planning & Coordination Packages

Planning a wedding doesn’t have to be stressful! With Under the Arbour’s event management background, Nat can help you determine your wedding vision, select your dream team of vendors, support you with your budget and bring everything together on the day. We get a real buzz from being able to create a calm, creative and beautiful celebration.

How does it feel to share that you have an event manager in your corner that's helped manage multiple Olympic Games? Nat has led teams of over 3,500 volunteers and 90 staff, helped advise new sporting venues and created spectator journeys for the Olympic competition schedule. Safe to say, your wedding day timelines will be seamless and you'll be in experienced hands that have proven experience when needing to adapt with a high attention to detail.

With over 14 years of experience planning and delivering events, you can trust that we will deliver a smooth, stress-free day.

We offer various wedding planning and coordination packages to suit your needs. Browse the options and inclusions below.

Coordination & Content Creation

Your on the day bestie and support from one month out

From $1,180

(inc. GST)

Coordination & Content Creation Inclusions

If you have already finalised your wedding planning, Under the Arbour’s on the day coordination service offers you an experienced professional to oversee a perfect execution.

Time is precious on your wedding day and you don't want the stress of handing over your task list to multiple family members and friends. Time management and attention to detail may not be their expertise and more then likely, the ones that you trust are the ones that you want to enjoy sharing and celebrating your day with you.

Capture your to do list and get in touch with me so that between myself and my team we can help handle all of the details for you. We're professionals.

Together, we’ll have a walk-through of your wedding day where you'll share your plans and I will help support you with any remaining questions.

By liaising with your chosen vendors in advance, they will know to reach out to Under the Arbour on the day with any questions and we’ll be there to welcome them and oversee set up.

  • $1,180 for 6 hours of coordination

    $1,580 for 10 hours of coordination

    1 Under the Arbour team member present

  • $1,380 for 6 hours of coordination

    $1,780 for 10 hours of coordination

    1 Under the Arbour team member present

  • $1,580 for 6 hours of coordination

    $2,180 for 10 hours of coordination

    2 Under the Arbour team members present

  • $1,780 for 6 hours of coordination

    $2,380 for 10 hours of coordination

    2-3 Under the Arbour team members present

Inclusions

  • Coordination services of a fully qualified event manager

  • Capturing of mobile video content of your day and the creation of a 60-90 second reel highlight to music (created next day)

  • Reel examples

  • Review of your draft timeline shared with me

  • Walk-through meeting via video one month prior to your wedding day, where you’ll share your wedding plans including, your vendor contact information and wedding set-up detail

  • Liaison with all wedding day vendors before the day to confirm timelines, a summary of your timeline will be shared with your vendors by me

  • We will be your lead should your venue and vendors need support with questions one month prior

  • Support with briefing vendors and overseeing set-up and coordination on the day (up to 6 hours), this will include your ceremony vendors, preparing your tables with decor that you choose, and coordinating the transition into the evening celebrations

  • Support with welcoming your guests to your ceremony

  • We will work with your vendors to stay on time, adapt to any scenario, and help ensure a high level of service

  • Assist with the repurposing of small decor items from ceremony to your cocktail or evening celebrations

  • Assist with completing your styling vision, including place cards/menus, candles/linen, wishing well etc

Notes

  • Wedding evening presence is an additional consideration. Additional on the day coordination hours that may be required are $100 per hour

  • If choosing a sit down reception with place settings to be set up/styled. Guest numbers exceeding 50 will require an additional resource from Under the Arbour to support over this styling period

  • Additional travel fees will apply outside of a 40km radius from Palm Beach, QLD

Planning & Design

Tailored wedding planning to support your needs

From $2,880

(Various packages available)

Planning & Design Inclusions

The wedding Planning & Design packages are individually tailored to create a unique planning and styling experience for those seeking professional guidance throughout the wedding planning journey.

Led by Nat, we will listen to your vision and reflect this in our discoveries. We will provide bespoke options that align with what is important to you and your budget.

To begin, we will collate a selection of celebration locations that are appropriate for you both, we call this our venue discovery.

Shortly followed, we will explore and secure the remainder of your 'A team' to execute your wedding day including all of the service providers required.

We will continue to help plan your wedding day timeline, and Nat will be your event professional on the day to directly coordinate and manage the delivery.

    • Includes up to 4 hours on the day coordination

    • Includes mobile video content capture

    • Includes 6 hours on the day coordination

    • Includes mobile video content capture

    • Includes 8 hours on the day coordination

    • Includes mobile video content capture

All the inclusions of the Coordination package, plus:

  • Wedding planning services of a fully qualified event manager

  • An initial consultation to discuss your vision, budget plan and priorities for your celebration

  • Nat will be your dedicated planner

  • Assistance creating your vision

  • Assistance creating and overseeing your budget

  • Bespoke venue proposal including a visual guide and summary

  • Extreme weather contingency plan options

  • Applications for specific council permissions that may be required

  • Bespoke wedding vendor suggestions

  • Consultation to discuss your wedding day flow and layout

  • Preparation of your wedding day timeline

  • Finalisation of your wedding day timeline shared with your 'A team' in advance of your wedding day

  • Ongoing phone and email support in the lead-up to your wedding day to provide guidance or answer any questions you may have

  • On the day coordination for up to 8 hours* to support the arrival of your vendors, guests and lead the transition into the evening celebrations

  • Handover and brief with your MC for the evening

Notes

  • 10% off Under the Arbour celebrant services if booked in conjunction with the ‘Planning and design’ package

  • 10% off Under the Arbour ceremony furniture hire if booked in conjunction with the ‘Planning and design’ package

  • Wedding evening presence and pack down support is an additional consideration. Additional on the day coordination hours that may be required are $100 per hour

  • If choosing a sit down reception with place settings to be set up/styled. Guest numbers exceeding 50 will require an additional resource from Under the Arbour to support over this styling period

  • Additional travel fees will apply outside of a 40km radius from Palm Beach, QLD

Venue Discovery

Let’s find the perfect location for you!

$1,080

(inc. GST)

Venue Discovery Inclusions

Up to 5 venues summarised to meet your needs based on your brief and budget constraints.

Inclusions

  • An initial video call consult to determine your requirements

  • A venue discovery document of up to 5 proposed venues that meet your requirements

  • A review of venue T&Cs to identify any additional items you may need to consider

Notes

  • Joining you on venue viewings will incur an additional charge

Make your special day even more memorable